How to Add Closed Captions to Vyond Videos | Vyond (2023)

From both an accessibility and a strategic point of view, it’s essential to have captions on your videos. More than 5% of people around the globe have a hearing disability. So, for viewers with a hearing impairment or who speak English as a second language, closed captions can mean the difference between enjoying a video and having to skip it entirely. Similarly, many people watch videos on Facebook with the sound turned down, so captions are a must-have.

Many of our loyal customers ask whether they can add closed captions when creating a video in Vyond Studio. While it’s not advisable to do so in Vyond, that doesn’t mean captions aren’t necessary.

At Vyond, we save time by ordering closed captions with a single click through our video hosting platform, Wistia. For $2.50p/min, captions are added and made available for easy proofing and editing. For our long webinars, we upload the recording to, purchase an SRT caption file for $1.25p/min, review it, and upload it to our Wistia account. More on this and other free captioning options below.

Let’s go through some best practices for creating captions that ultimately deliver the best, and most accessible, viewing experience possible for your audience.

Why you shouldn’t add closed captions in Vyond

There are two kinds of captions: open and closed. While the difference may seem subtle, this choice affects your viewers’ experience. Open captions are always in view—people watching your video can’t hit a button to turn them on and off and they can not be read by screen readers. Closed captions, on the other hand, are a separate layer that can be toggled on and off. And while you can leverage Vyond Studio for many aspects of video production adding captions isn’t what Vyond does best.

Currently, you can’t automatically add synchronized closed or open captions to videos you create in Vyond. To add open captions in Vyond, you can add a text box at the bottom of a scene and then type in the content.

How to Add Closed Captions to Vyond Videos | Vyond (1)

While manually adding open captions this way is an option, it can become tricky and time-consuming, especially if you’re using camera movement. Your audience also won’t be able to toggle off your captions, creating a cluttered screen for viewers who don’t need captions.

This approach can make your videos look messy and unpolished. Paying attention to production value is critical when trying to train or sell with a video.

Why captions are still important

Just because it’s challenging to add closed captions from a video editing suite—Vyond included—that doesn’t mean you should forgo them altogether. Captions remain a vital part of the viewer experience. As we mentioned earlier, using captions increases accessibility for those who are hearing impaired, speak limited English, or have trouble parsing certain accents.

Adding captions or other stylized, moving text is crucial for style, emphasis, and engagement. Aside from their purposes in strategy and accessibility, the right captions will look great with your videos!

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How to add closed captions to Vyond videos the right way

You can’t add captions natively in Vyond Studio (this is possible in other video creation platforms, but isn’t typically easy). Vyond videos export as MP4s, and closed captions must be added as a separate “layer” in your video hosting provider to make it possible for screen readers to understand. That said, you do still have several options. Here’s how you can add captions to the videos you’ve made with Vyond Studio.

Add captions separately

The most clear-cut approach to closed-captioning your Vyond Studio videos is to take advantage of the captioning features in other solutions. For instance, your preferred video-hosting tool may include an automatic closed-captioning feature. Or, if you’re producing your video for training purposes, your LMS may come equipped with an easy captioning feature. At Vyond, we mostly rely on Wistia’s captioning integration and also work directly with, detailed below.

Choosing a separate hosting solution, like one of the options listed above, generally makes for relatively seamless and high-quality captioning.

Free captioning options

Of course, many of the solutions above will cost you a bit of money in fees. If you’re working with a tighter budget, or only hosting your videos on social media, there are workable options for free captioning as well.

Chief among those options are YouTube and Facebook, which both support manual and automated free captioning for videos uploaded to their servers. You may find the manual entry option more time-consuming, though. Having a hand-typed subtitle script is a lot better than low-quality auto-sync closed captions.

You can also add captions for free by creating an SRT file from a script. The SRT method can be efficient but involves time-consuming manual work to find exact time stamps and transcribe your script. It can thus be tricky to get synchronization exact between caption and scene.

Paid captioning options

Of course, paid options will be less-time consuming. The following paid captioning services can be useful for faster turnarounds, higher quality, or more of a “human touch.”

  • Rev offers a variety of package options, including a high-quality automated transcription service that runs at only $0.25 per minute of audio “for a verbatim or time-stamped transcript”, and a bespoke English language captioning service for $1.25 per minute. They also offer foreign-language subtitling. Turnaround times are frequently within 24 hours, but can sometimes take longer.
  • GoTranscript: GoTranscript offers a similarly high-quality service. Their one-day-turnaround price is $1.04 per minute, and and they also offer rush orders for when you need captions fast.
  • 3Play Media: If your needs are more custom and likely to be recursive, 3Play Media might be your solution. They offer plans in up to 16 languages on their premier plan, and their pricing quotes are bespoke.

You can find more resources on paid captioning options here.

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Localizing your videos

Translated subtitles are often considered part of the captioning process. Several of the tools we’ve mentioned above, including Rev and GoTranscript, include translation and non-English subtitles as a critical part of their offering.

If you want to connect authentically with audiences abroad, put videos in viewers’ native languages. To achieve this, you might want to do more than take your existing script and translate it word for word. Instead, adapt your script for local idioms and expressions. For these reasons, localization is a vital means of making your videos more accessible.

There are three different approaches to explore.


With subtitling, you’re keeping your original video and sound but adding in closed captions in different languages. It’s the most cost-effective of these localization options and typically has a low lead time. That said, translated closed captions don’t make for an immersive viewer experience.


The next step up on the ladder of localization is to translate your video script and then have a fluent speaker record audio for it. You can then add the localized audio to your video—it is, of course, more effective to pair translated audio with appropriate closed captions, too.

Localizing your audio makes for a more seamless viewing experience, but it is more expensive and time-consuming, and also not entirely immersive.

Full localization

Full localization denotes a complete subtitle-and-audio translation of your video content, but it doesn’t stop there. Full localization mindfully translates cultural and verbal nuances that often differentiate the original and the new languages.

For example, suppose you were localizing a video made initially for English-speaking North Americans for a new audience in South Korea. In that case, you’d have to do more than just translate the closed captions and record new audio. That means rewriting your script entirely to be mindful of how people use English versus Korean to communicate.

Below, you can see a tremendous localization from Vyond customer Octo D. They adapted and localized a Vyond template in English to communicate important COVID-19 safety precautions.

Check out how we localized our Vyond explainer video and learn more about video localization.

Spelling it out

Given all the benefits in accessibility that come with adding text to your video, it’s natural that captioning is at the top of many producers’ to-do lists. It’s something that no video should be without.

But we don’t advise that you work closed captions into your video while editing it in Vyond Studio. The captions can be jarring to viewers, and more complicated to implement. Instead, make use of the wide range of captioning services, or even use your hosting platform’s options (it might be free!) for a high-end finish on your captions.

Those little words might not take up much space, but they’re a fundamental aspect of the viewer experience. It’s crucial to get captions right.

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How to Add Closed Captions to Vyond Videos | Vyond? ›

You can't add captions natively in Vyond

GoAnimate is a video creation platform that lets users easily create animated videos and publish them on YouTube. › blog › google-io-sandbox-case-stud...
Studio (this is possible in other video creation platforms, but isn't typically easy). Vyond videos export as MP4s, and closed captions
closed captions
Closed captioning (CC) and subtitling are both processes of displaying text on a television, video screen, or other visual display to provide additional or interpretive information. › wiki › Closed_captioning
must be added as a separate “layer” in your video hosting provider
to make it possible for screen readers to understand.

What is adding closed captioning with videos content an accessibility solution for? ›

Closed captions are a textual representation of the audio within a media file. They make video accessible to deaf and hard of hearing by providing a time-to-text track as a supplement to, or as a substitute for, the audio.

What is the difference between subtitles and closed captioning? ›

Closed captions are created to allow deaf and hard-of-hearing people to experience the video, so they includes background sounds and speaker changes. Subtitles assume the viewer hears the audio and as a result do not contain the background sounds or notifications for speaker changes.

What's the difference between a closed captioning and open captioning? ›

Open captions are embedded in the video itself. Closed captions are uploaded to a video hosting service and displayed by the video player when the viewer turns on closed captioning.

How do I add captions to an existing MP4? ›

How to add Subtitles to MP4?
  1. Upload your MP4 file. Select the MP4 which you want to burn your subtitle file.
  2. Upload the Subtitles file. Or click on "autogenerate subtitles" with Happy Scribe.
  3. Customization. Customize your captions, change the color, font, and position of your subtitles.
  4. Download the MP4.

Can you add subtitles to existing video? ›

Upload a Subtitle File or Auto Transcribe Subtitles

Choose which video file you want to add subtitles to. Next click 'subtitles' in the sidebar menu and upload a subtitle file (eg. SRT). You can also auto transcribe subtitles from the audio.

How can I permanently add subtitles to a video without it converting? ›

How to add SRT to Video?
  1. Upload your Video file. Select the Video which you want to burn your subtitle file.
  2. Upload the SRT file. Or click on "autogenerate subtitles" with Happy Scribe.
  3. Customization. Customize your captions, change the color, font, and position of your subtitles.
  4. Download the Video.

What is embedded closed captioning? ›

Embedded captions means additional data is sent along with the video feed that contains the caption information. Captions that are always visible to viewers are called Open Captions. Captions that the viewer can turn on or off are called Closed Captions.

How to do closed captioning work? ›

How does closed captioning work? Closed captions are added to the video signal, in line 21 of the vertical blanking interval, through a process of encoding. The text only becomes visible with the use of a decoder, which may be built into a television set or available as a set-top box.

What is the difference between transcript and captions accessibility? ›

Captions are synchronized with your multimedia and provide important audio information (such as spoken words and meaningful sound effects). A transcript provides all of that information, but may also include descriptions of the media's visual presentation.

What is the difference between CC1 and CC2 closed captioning? ›

CC1 through CC4—Closed captioning appears in a small banner across the bottom of the screen. CC1 is usually the “printed” version of the audio. CC2 through CC4 display content provided by the broadcaster. Text1 through Text4—Closed captioning covers half or all of the screen.

Why do people use closed captioning? ›

Closed captions provide viewers clarity on mentions of full names, brand names, or technical terminology. Closed captions help maintain concentration and engagement, which can provide a better experience for viewers with learning disabilities, attention deficit disorder, or autism.

What are the two types of subtitles? ›

Different types of subtitles

There are three main types of video subtitling services: open caption, closed caption and SDH (Subtitles for the Deaf and Hard of Hearing). The type you choose will depend on the purpose of your videos and your intended audience.

What are the cons of closed captioning? ›

One potential downside of closed captions is the increased presence of on-screen text which can make it more difficult to take in the message of your footage. In addition, this aspect can make it harder to distinguish between dialogue and non-verbal audio.

Why are closed captions better than open captions? ›

The major benefit of closed captions is their flexibility. They can be turned on or off by the user, and they can be edited easily because they are a separate file. Closed captions can also be created in a range of file formats, making them suitable for a variety of viewing preferences and needs.

What is the proper format for closed captioning? ›

Captions should include:
  1. All words spoken by characters (including stuttering etc).
  2. Words spoken by a narrator.
  3. The words to any song.
  4. Identification for off screen speakers.
  5. Descriptions of sound events that impact on the story or meaning.

How to easily generate subtitles? ›

How to create SRT subtitles
  1. Choose a text editor. The first step in creating an SRT file is selecting a text editing platform. ...
  2. Review the video file. ...
  3. Create the beginning timestamp. ...
  4. Add subtitle contents. ...
  5. Repeat for all subtitles. ...
  6. Review your subtitles. ...
  7. Save and upload your SRT file. ...
  8. Edit your subtitles as necessary.
Feb 3, 2023

How do I fix subtitles not working? ›

Play the video with VLC media player and click Subtitle > Sub Track to check if subtitles are enabled. Tap Tools and choose Track Synchronization. On the new page, edit the Subtitle track synchronization to make subtitles synchronized with your video. That's how to fix VLC subtitles not showing issue.

Can MP4 files have closed captions? ›

There are a few different ways creators can add subtitles to MP4 files. If your project is still in the editing stage, your captioning options can vary depending on the video editing software.

How do I combine subtitles and video files? ›

How to merge SRT with MP4
  1. Upload your clip. To get started, open your browser and head over to Clideo's Subtitle Merger. ...
  2. Combine your SRT and MP4 files. Once your video has been uploaded, you'll be given the option to input your subtitles as captions manually or add them via an SRT file. ...
  3. Download your merged clip.

How do you insert a caption format? ›

Select the object (table, equation, figure, or another object) that you want to add a caption to. On the References tab, in the Captions group, click Insert Caption. On the Captions dialog box, click AutoCaption, and then select the check boxes for the items that you want Word to automatically add captions to.

What format is closed caption video? ›

Caption Formats

Common formats include SRT and WebVTT files, which are also easy to create as a DIY captioning alternative. Intermediate caption formats are primarily used in broadcast television and include SCC and SMPTE-TT file formats.

How do I add closed captions in Premiere Pro? ›

Create captions
  1. Do one of the following: Select File > New > Captions. ...
  2. The New Captions dialog box appears displaying the video settings. Premiere Pro matches the caption video settings to the open sequence. ...
  3. In the New Captions dialog box, choose the appropriate caption Standard, Stream, and Timebase. ...
  4. Click OK.
May 24, 2023

What is the app that automatically adds subtitles? ›

Kaptioned makes it easy to auto detect, transcribe and add subtitles to your videos. 85% of videos are watched on mute, adding subtitles increases your videos engagement, shares, comments and likes.

How can I add subtitles to a video without any software? ›

If you want to add subtitles to a video without downloading any software, you'll have to choose an online subtitle editor like Kapwing, which will allow you to add subtitles to video without having to download or install anything on your local device.

What software can I use to add subtitles to a movie permanently? ›

VideoSolo Video Converter Ultimate must be recommended when you need to add subtitles to a video eternally. With VideoSolo Video Converter Ultimate, subtitles can be easily added to videos and permanently embedded in them. You can also download subtitles and choose font size, color, and type.

How long does it take to add closed captioning to a video? ›

In professional captioning studios, captioners who do this every day generally average between five and ten minutes of work for every minute of video. A one-hour video is generally a full day's work.

How long does it take to add subtitles to a video? ›

On average, it takes about 5-10 times a video's duration to write closed captions. Using this information, we can estimate how long it would take a trained transcriptionist and a first-time DIYer to add captions to video content.

Can a screen reader read closed captions? ›

Open captions are never accessible to screen readers. At the same time, it's important to remember that closed captions are not accessible by default. You need to make sure the video player you use presents the content in an accessible way.

Should closed captions be on or off? ›

Since such a large portion of viewers prefer to customize their viewing experience, you'll mostly want to use closed captioning when you can. But, if accessibility it a main concern for your content, open captions could be the best option.

What is the free app for captioning videos? ›

Check the website here.
  • Kaptioned: Video Subtitles and Captions for Social Media. Kaptioned- Automatic video subtitles. ...
  • Autocap: Automatic Video Captions. AutoCap- Automatic Video Captions. ...
  • Veed: Add Subtitles to Videos with Ease. ...
  • Happy Scribe- Audio Transcription & Video Subtitles. ...
  • Rev: Transcribe Speech to Text.
Mar 20, 2023

How to add subtitles to a video online for free without watermark? ›

Go to the Abraia editor and upload your video (up to 30 minutes long or 1GB) or directly record your video online. Then, open the subtitles toolbox and click "auto subtitle" to automatically add captions to your video, upload your own SRT subtile file, or manually input subtitles yourself.

How can I add subtitles to a video automatically for free? ›

How to generate Auto Subtitles
  1. Upload. your video. Add your video to. Animaker by simply using. drag & drop (or) selecting it. ...
  2. Generate. Subtitles with AI. Once uploaded, simply click on. 'Auto Subtitle' and wait for the. ...
  3. Customise. and Download. You can customize the subtitles. further by adjusting times, changing.

Why is closed captioning not working? ›

Reception problems can cause Closed Captions to be jumbled, letters or lines may be missing, and Closed Captions can appear at different heights. If there is an issue, try restoring the FACTORY DEFAULT settings and rescanning/retuning your TV or set top box.

How can I permanently add subtitles to a MP4 for free? ›

How to add Subtitles to MP4?
  1. Upload your MP4 file. Select the MP4 which you want to burn your subtitle file.
  2. Upload the Subtitles file. Or click on "autogenerate subtitles" with Happy Scribe.
  3. Customization. Customize your captions, change the color, font, and position of your subtitles.
  4. Download the MP4.

How can I combine subtitles and videos for free? ›

How to merge SRT with MP4
  1. Upload your clip. To get started, open your browser and head over to Clideo's Subtitle Merger. ...
  2. Combine your SRT and MP4 files. Once your video has been uploaded, you'll be given the option to input your subtitles as captions manually or add them via an SRT file. ...
  3. Download your merged clip.

How do I add audio and text to a video? ›

Text to Speech Video Integration in 6 Easy Steps
  1. Write your script. ...
  2. Choose your TTS voice. ...
  3. Enter your text into a TTS production tool. ...
  4. Adjust pronunciation. ...
  5. Download completed files. ...
  6. Import audio files into your video production software.
Mar 9, 2023

How do I turn a video into just words? ›

To convert video to text online you can use a tool like Flixier. Upload your video first, then click the Transcribe button to transcribe the video to text. The final step is to download that text file and use it however you like.


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